Future Females Careers Fair exhibitor event

Thank you for supporting our Future Females Careers Fair at St Mary’s Senior School on Saturday 8 March. Please see below for FAQs with key event information, which we hope you will find useful. Please also complete and submit the below form to indicate any requirements needed on the day.

FAQs about Future Females Careers Fair

Location

St Mary’s Senior School, Lexden Road, CO3 3RB
Parking available on site for exhibitors

FORMAT FOR the day

Event advertised 9.30-11.30am
Event aimed at girls in Year 4 – Year 11 (age 8-16) and their families
Site is open from 8am for stands to begin setting up – please be ready for 9am as visitors will start arriving around this time
On arrival, please report to Main Hall to sign in
Visiting Open Day/Careers Fair families requested to register arrival from 9.15am
Visitors to look around stands and speak to representatives
Refreshments served for exhibitors from 11.30am in Dining Hall
Senior School Open Day with self-guided tours is also taking place alongside the careers fair, 9.30-11.30am so the whole school is open for visitors to view
Activities will also be taking place in some classrooms, led by St Mary’s staff e.g. forensics, to give girls an insight into particular jobs
Open Day visitors are also invited to enjoy refreshments in the Dining Hall
Closing talk from Danielle Sheridan, Defence Editor at The Telegraph, 11.15am in Main Hall for visitors who wish to attend.

Stands

Stands will be allocated in advance and details shared during the week leading up to the event
Stands located in Main Hall and other open areas of the school
Classroom size tables will be provided – please let us know if any additional space is required
Limited electrical points are available – please let us know if required
Please let us know if WiFi is required
Please bring any pop-up banner stands, resources, tablecloths, examples of work and equipment you would like to display and share with visitors
Table signs can be provided for anyone without branded signage – please let us know if required

Giveaway bags

Bags will be given out to visitors on arrival with some promotional items
We are anticipating around 100-120 visitors to the event
Giveaway bags are slightly bigger than A5 in size when considering what promotional items could be included
Copy of programme included (this will also be shared in advance)
Will contain certain prompts for pupils to consider asking, which we will also share with you in advance
Promotional items from organisations attending included – please indicate on the requirements form if you would be interested in contributing
If contributing promotional items, we would ideally like these ahead of the event, by the end of Monday 3 March

Key contacts

Communications Team:
In advance: Sarah Nicholls: communications@stmaryscolchester.org.uk or 01206 594254
On the day: Sarah Nicholls: 07707 591835 or Toni Lovegrove: 07513 539747

Evacuation procedures

Evacuation procedures will be shared on the day including location of assembly points

Safeguarding Children Policy

Requirements form

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Please complete this form to let us know your requirements for the Future Females Careers Fair.

Title

Name

First

Last

Organisation (as you would like to appear on the programme)

Profession (as you would like to appear on the programme)

Title, name and profession of additional people attending (if applicable)

Telephone number

Email address

Short summary of organisation/job role as you would like it described in any promotional materials (max 50 words)

To help visitors to navigate their way around the careers fair, it would be great if you could bring a pop-up banner stand from your organisation. Table signs can be provided for anyone without branded signage - please let us know if required

Giveaway bags will be distributed to families attending the event – please indicate if you are interested in contributing promotional items and what these will include

There are limited power supply points (equipment should be PAT tested) – please indicate if you require access

Please let us know if WiFi is required

Car parking is available on site – please indicate how many vehicles you will be bringing

Any other requirements - we will update the FAQs if there are any common questions

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I am happy for you to contact me with information that may be of interest, for example news and events.

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